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Organizing your workspace for maximum productivity
Journey forward to project management success
Transform your workspace and boost efficiency
It is time to start thinking about the new year and the goals we will create as it approaches. Creating an organized workspace is crucial for productivity, especially as a new year begins. An organized environment, both physically and digitally, can help you work more efficiently.
A clutter-free workspace is essential, whether you work from home or in an office. A chaotic desk filled with items can be overwhelming and distracting and can lead to procrastination and wasted time.
To get started, eliminate items you don't need. Find a system that works for you, whether it's clearing your desk every week or slotting a couple of hours for decluttering. This process may take some time, but it's a productive activity that leads to increased efficiency.
On your computer(s) or digital devices, organize your files logically, creating folders for each project and archiving older files. Maintain consistency in calendars, notes, and organizers, and consider keeping personal and business calendars separate.
Flexibility is key when it comes to organization techniques. Find what works best for you and be open to change. While staying organized takes time, making a few adjustments daily can make a big difference.
Setting up a system is important for managing both electronic and physical files. Regularly review and archive items to prevent clutter. The same mindset applies to physical spaces. Create folders and add them as needed, using filing cabinets or storage boxes. On my phone, I use the camera and a scanner app to take pictures of documents and forms. I have a folder called "Documents" that I save this stuff into it for reuse and later use. Genius!
By following these tips and starting to implement them now, you can become more organized and efficient in your work as you approach the new year. Stay open to change, embrace a consistent approach, and stay after it every day. An organized workspace will boost your productivity and help you stay on track.
Keep moving forward,
Joseph Phillips
PMP, PMI-ACP, ITIL, PSM, Project+, CTT+
Our team at Instructing.com loves Todoist! Todoist is a versatile task management app that enhances productivity and organization. It empowers users to manage tasks efficiently, set deadlines, collaborate on projects, and maintain clarity in their daily activities, making it a valuable tool for personal and professional success.
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PM TIP: Creating a to-do list at the beginning of your day can help you stay organized and prioritize tasks effectively. Take a few minutes each morning to jot down the most important tasks you need to accomplish. Organize them by priority and deadline, and be realistic about what you can achieve. As you complete each task, check it off your list. This simple daily ritual will keep you focused, reduce stress, and ensure that nothing important slips through the cracks.
“It’s so important in project management that we go to the things we dread doing and get them done.”
- Joseph Phillips
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